Solution #4: Delete and Recreate the Rules Note: If you have both server-based rules and client-based rules, then the server-based rules will be applied first, followed by client-based rules. If you want the rules to work even when the Outlook isn’t running, log in to your account via web-based access, i.e. If a rule is not working in Outlook 2016, 2013, 2010, or other version, it’s possible that the rule is client-based and Outlook is not running when emails are received. If you have created a client-based rule with the Rules Wizard, it’s indicated by this message: Client-based rules only work when Outlook email client is running. Outlook rules can be divided into two categories - client-based and server-based. Solution #3: Convert Client-Based Rules into Server-Based Rules Renaming rules, having long and complicated names, with shorter names.Deleting old rules that are no longer needed.You can reduce the space taken up by the rules by: The amount of space used by Outlook rules depends on factors such as the number of conditions created in a rule, length of the rules name, etc. If the quota limit is already 256 KB, then you can reduce the space taken by the rules. What if the quota limit is already the highest? In this, (MailboxIdentity) is the identity of the desired mailbox ( and (NewQuotaSize) is the new (increased) quota size that can range from 32 KB to 256 KB. Set-Mailbox -Identity (MailboxIdentity) -RulesQuota "(NewQuotaSize)" You can use PowerShell cmdlets to increase the size quota of Outlook rules by using this syntax: Note: You can’t increase the rules size limit in Exchange Server 2003. However, you can increase the size of this quota manually (maximum limit is 256 KB). If the created rules exceed this size quota, you can’t create new rules or the existing rules may also not work properly. The default size quota for Outlook Inbox rules in Exchange 20 is 64 KB, and in Exchange 2003 it’s 32 KB. Solution #2: Reduce the Space Used by Inbox Rules It’s compatible with Outlook 2019, 2016, 2013
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